How to Setup Hoteling Stations for a Hybrid Work Mode

As the future of workplaces is modifying towards better and productive ways, there are now various ways to improve employee satisfaction and productivity. Employers understand the need to de-stress at a workplace and find ways to keep employees motivated and not compromise on efficiency. The introduction of a hybrid work model and hybrid remote work system amidst pandemic is something many admire.

Working from the comfort of home, saving up on commute charges, and having the flexibility to manage work hours is a dream come true for many. But many people have also developed stress and anxiety being quarantined in the home.

While the pandemic takes a little blowdown, offices are starting to presume old ways to come to work and many new practices are also seen. One such modern idea is the hoteling stations at a hybrid workplace.

What is a Hoteling Station at A Workplace?

A hoteling station is a temporary workplace for people or offices who do not have a permanent workplace and can use it accordingly as per the convenience. Hoteling stations are formed for workplaces that cannot operate normally due to the Covid spread, but employees need a place to work and focus on the work without any distraction.

To put it simply, hoteling is a hybrid work model that combines static desks and a free-flowing workspace. It is assigning employees a work desk for a certain period where their comfort is taken care of. Hoteling equipment could contain ergonomic chairs or standing desks to provide maximum facility to the employees and ensure they work to their highest potential.

Benefits of Hoteling Stations

The ultimate purpose of hoteling stations is to utilize the maximum space and get the work done efficiently. Office hoteling is a way to prepare a workplace for maximum productivity without having to spend a lot. Many employees enjoy the idea of having the ability to reserve their own space through automated office hoteling software.

 And as the benefits of this theory are huge, many workplaces are now adopting this practice as a common part of their work schedule. Some of the great benefits offered by hoteling stations are:

Remote Workers

Hoteling stations are a great idea for remote workers who want a comfortable space to carry on with their work. Hoteling stations allow remote workers (if they are willing to), work in peaceful and office-like environments. With the right hardware and other standing desk accessories, remote workers may feel more productive with hoteling stations as compared to working off-site.

Space Usage

Hoteling has saved space and cost charges. By reducing the number of the desk without disturbing the employee workflow, hoteling causes to save space, and organizations can set up extra desks when needed and effectively utilize the free space when required.

Increased collaboration

A different project might require a different partner. While static desks are hard to move each time work with a new colleague pops up, hoteling stations make collaboration easier and more effective.

How to Set Up a Hoteling Station at Work?

Until many organizations apply hoteling workstations in the workplace, employees will be unconvinced about its benefits. Many employees are reluctant to leave their favorite corner or a place they have been sitting for too long, but the truth is employees need to be convinced that hoteling seems beneficial for them. With the right office hoteling etiquettes and few tips, it is possible to set up a hoteling station system that your employees would love.

Educate the Purpose

Scarf's model states that uncertainty in the workplace is a major factor leading to workplace stress. Before a business tries to make a big change, they should consider employee's concerns regarding it. If you are looking to take the initiative, such as hoteling stations in the workplace, then start by sharing your vision with the employees and educating them on how it would help in the team's growth.

Try to include both employees and company's benefits in the scheme and educate how this transition would help improve collaboration, improve the work environment, and reduce coronavirus risk.

Focus on Employees

Asking your employees to make a big change without offering any benefits is a huge favor, and not everyone will be on board with it. Rather than pushing them to do it without any reason or explanation, it is better to highlight the benefits of this model, highlight how they can reserve their seating each day and even opt for sitting beside their favorite colleague.

Automate the Processes

If you are going to proceed with mobile workstations, having a fixed desktop for each employee does not sound effective. Who could transfer their data each day from one desktop to another? This is only a waste of time and will frustrate employees beyond measures. If you are going to implement hoteling stations, opt for secure cloud storage where all the data resides, and employees can access from anywhere.

Office Furniture

To make each workstation hospitable, it is important that you invest wisely in the furniture. An employee won't want to switch a work desk if they think the other chairs in the workplace are not comfortable. It is wise to shop from a wholesale office furniture store to cover all the office furniture needs.

Storage

Everyone likes to bring things to the office like a special coffee mug or a bowl to snack in. they cannot carry these things from desk to desk each day. Have suitable cabinets and locker systems dedicated to each employee to keep their essentials and get them out the next time they need them.

Technology

If your workplace is becoming modern, there is no reason you should compromise on technology. First of all, make sure the whole office has access to high internet speed and a cloud system that is quick to respond. After that, make sure the office hoteling software at your workplace is easy to use and has the best technology. Because without an office hotel software system, you cannot apply this practice effectively.