Hot Desking Software: Is It Needed for Hybrid Work Model?

You have a pre-assigned desk in a regular office, so you know where to sit every day. Some offices give you the liberty of personalizing the desk or moving to another one when required. Hot desking is very unlike this standard setup. Here, the employees don’t have a desk allocated to them. Instead, they use a different desk each day, choosing anyone available when they come to the office. Such a scene could cause chaos: for instance, what if you sit at a desk that’s occupied, or what if there are no desks? To manage this impromptu workstation scenario, employers often use hot desking software or office hoteling software.

Why Hot Desking Software Is Essential For The Hybrid Model?

Such hot desking software is now in big demand as remote working or new hybrid working is the new trend. One of the main elements of this style of working is that it lets employers run their business at reduced costs without hampering employee well-being and productivity.        

Cost savings

Hot desking makes sense in big companies where employees often work away from the office. It would be nice to have a larger office in a swanky area, but the expense isn’t worth it if it is only partially used.

Instead, with a hot desking system, employers can invest in a smaller office fitted with a few desks and the best hot desking software. Then, all employees have to do is simply reserve a desk before heading to the office.  

Enhancing creativity

A hot desking solution is one way to get your employees out of their comfort zone or routine. This step is particularly useful in the creative industry, where the employees need that freedom.

Better networking

Host desking work system increases an employee’s ability to network. They can interact with other employees or find it easier to get help with projects.       

Why Is A Hot-Desking App Not Needed?

You may be thinking about whether you need hybrid work technology or that you can simply hot desk using the office email system. That could be possible, but there are certain issues that you may not be able to fix.

Some employees won’t like it

What we mean is that things may get too complex without the hot desking app in place. Some employees would like a nice place to work, even a hot desk. Without a hot desk system, they can’t see what desk they will get. They might not be able to reserve one if required.

Hot desking solutions give employees a clear visual of the kind of desk available, what’s reserved and what’s not. On the other hand, employers have a dedicated, simple platform for arranging desks for those employees.

Less visibility

It is easy to ensure enough flexibility during hybrid remote working and when reducing the number of unused desks. This could be a problem for employers as employees move from the office to home-based locations.

Without a hot desking app, there is no visibility on where all team members are. As a result, you end up making many calls or sending out emails just to locate a few people.         

No easy access to office facilities

Imagine a situation where an employee goes to the office to use the conference room to find it booked. That’s just what could happen when there is no hot desking software. A tool would provide better clarity on rooms that are booked and help them plan their day accordingly.

Reduced collaboration

Without a hot-desking system, employees would need to invest extra effort to find team members for collaborating. It would also make them more distracted; they would have to call or search the office to see if those team members are available or not.     

Top Desk Booking Software

Autonomous Hybrid

This hot desking software was made to help you adapt to the new normal, transforming the way you work. The app is compatible with Mac, Android, and Windows, so you can help your employees work. It shows your entire office layout that you can customize, and employees know what desk is available.    

You have a visual on all desks on many floors for greater flexibility, reduced office costs. After setting up this hot-desking app, you have a ready platform for assigning desks, self-management, optimizing schedules, and more.   

Meetio Desk

This solution is for everyone tired of trying to get a meeting room. This solution is a hot desking app that shows you all office information on one screen. Known as Meetio Desk, you can instantly book a work desk for yourself, either directly or in advance.

It’s a lot like how you would book a cab! Only here, all of the desks are equipped with a QR code. You need to use the app to scan the code, and your desk is ready. The app is further connected to a larger screen to show all employees your reservation. An alert comes up when your reservation is over so that you can end your booking with just a tap.

Condeco

This hot desking solution offers careful management of people and desks. Condeco app lets you manage all desks in your office, that employee’s access for booking workspaces. It lists out the desks that are open for booking and those that are closed.

The app even shows when the office is open for on-site work, when it is closed, or when colleagues are working. Employers can adjust the number of days employees can work in a month. It even connects them to vendors to manage cleaning requests - complete with status updates.    

SpaceIQ

This company also offers you a neat mobile-powered solution for hot desking. After installation, you can access everything: reservations, desk availability, check conformations using the app.

The app even features push notification controls to remind you about pending reservations and other updates. There are search functions to search for a desk, to book immediately, or reserve in advance.